Legal

Privacy Policy

How Ember Collective Staffing collects, uses, and protects your information.

Effective Date: January 1, 2025  •  Last Updated: January 1, 2025

1. Introduction

Ember Collective Staffing ("we," "us," or "our"), located at Minneapolis, MN 55303, is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.embercollectivemn.com or use our staffing and workforce services.

Please read this policy carefully. If you disagree with its terms, please discontinue use of our site. If you have questions, contact us at info@embercollectivemn.com.

2. Information We Collect

We may collect the following categories of personal information:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Professional Information: Resume, work history, skills, certifications, education, and references provided by job applicants and candidates.
  • Account Information: Login credentials and profile data if you register for Ember Connect or our portal services.
  • Business Information: Company name, role, and business contact details provided by employer clients.
  • Communication Data: Messages, emails, and forms you submit to us.
  • Usage Data: IP address, browser type, pages visited, time spent on pages, and other diagnostic data collected automatically when you visit our website.
  • Cookies and Tracking: We use cookies and similar tracking technologies to enhance your experience. See Section 7 for more detail.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To match candidates with employment opportunities and provide staffing services
  • To communicate with you about placements, opportunities, or your inquiry
  • To operate, maintain, and improve our website and platform
  • To send marketing communications (with your consent where required)
  • To comply with legal obligations
  • To protect our legal rights and prevent fraud or abuse

4. Sharing Your Information

We do not sell your personal information. We may share your information with:

  • Employer Clients: With your consent, we share candidate profiles and application materials with prospective employers.
  • Service Providers: Third-party vendors who assist us in operating our website, conducting our business, or servicing you — subject to confidentiality agreements.
  • Legal Authorities: When required by law, regulation, or valid legal process.
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Candidate data is typically retained for up to three (3) years from last activity, unless you request deletion.

6. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccurate or incomplete information.
  • Deletion: Request deletion of your personal data, subject to legal retention requirements.
  • Opt-Out: Opt out of marketing communications at any time by contacting us or using the unsubscribe link in our emails.
  • Data Portability: Request a portable copy of your data where technically feasible.

To exercise any of these rights, contact us at info@embercollectivemn.com or call (952) 378-0829.

7. Cookies

We use cookies and similar technologies to improve site functionality, analyze traffic, and personalize content. You may disable cookies through your browser settings; however, some features of our site may not function properly as a result.

Types of cookies we use:

  • Essential Cookies: Required for the site to function. Cannot be disabled.
  • Analytics Cookies: Help us understand how visitors interact with our site (e.g., Google Analytics).
  • Marketing Cookies: Used to deliver relevant advertisements. You may opt out at any time.

8. Data Security

We implement industry-standard technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing personal information.

10. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.

11. Minnesota Privacy Rights

As a Minnesota-based company, we comply with applicable Minnesota state privacy laws. Minnesota residents may have additional rights under state law. Contact us to learn more.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page with an updated effective date. We encourage you to review this policy periodically.

13. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact us: